Now available · GreenTrack by KapStone

Run every project.
Know every rand.

GreenTrack gives landscaping contractors complete visibility over project budgets, expenses, progress claims, and team operations — from the office to the site.

Request early access → See the features
Currently in early access
Live dashboard
Riverside Estate — Overview
Budget
R 4.2M
Spent
R 1.8M
Margin
68.4%
Retention
R 92K
Phase progress
Phase 1 (Earthworks)100%
Phase 2 (Hard Landscaping)57%
Phase 3 (Soft Landscaping)21%
Recent expenses
Longway Bricks — Materials
R 14,200
Fuel & Transport
R 3,450
Site Labour
R 8,800

If you're running projects on spreadsheets and gut feel, you're leaving money on the table.

Do you know your margin on each phase right now?
Most contractors don't — until the project is done and it's too late to adjust.
Is retention being tracked for every client claim?
Uncollected retention is money that was earned and never chased. GreenTrack blocks you from closing a project until retention is settled.
Can your team capture expenses from site without calling the office?
GreenTrack's mobile interface lets site staff log expenses and submit purchase requests from anywhere, instantly visible to office.

Everything in one place

Built for how landscaping businesses actually work

Not a generic project tool adapted for landscaping — built from the ground up for contractors who deal with BOQs, retention, nursery stock, and site teams.

📊
Live budget vs actual
See exactly where every rand is going on every phase, in real time. Budget vs spent bars per category, with colour-coded health indicators.
📋
BOQ import from Excel
Upload your Bill of Quantities directly. Map rows to budget categories and GreenTrack sets the phase budget automatically — no retyping.
💰
Progress claims & retention
Track gross claimed, approved, retention held, paid, and outstanding for every phase. Projects cannot be closed until all retention is settled.
🤖
AI project insights *
Get a plain-language health assessment of every project — Healthy, Needs Attention, or At Risk — with prioritised actions and strengths identified by AI.
📱
Mobile for site teams
Site staff capture expenses and submit purchase requests from their phone. Office sees everything instantly. No phone calls, no WhatsApp receipts.
🌿
Nursery management *
Track plant stock, costs, and transfers to projects. The nursery runs as a separate profit centre with its own P&L, fully integrated with project expenses.

* AI project insights and Nursery management are available on the Enterprise plan only.

Up and running in an afternoon

1
Create your account
Sign up, add your team members, and set up your expense categories to match your contract structure.
2
Import your BOQ
Upload your Excel BOQ and map rows to categories. GreenTrack sets your phase budgets instantly.
3
Capture expenses
Your team logs expenses from desktop or mobile. Every rand tracked against the right project and phase.
4
Know your position
Open any project for a live health dashboard, AI insights *, and a print-ready report for your next client meeting.

* AI project insights and Nursery management are available on the Enterprise plan only.

Simple, transparent pricing

Start free. Scale when you're ready.

No setup fees. No lock-in. Cancel any time. All plans include a 7-day free trial with full access. Early access is currently available on the Starter plan only — Professional and Enterprise plans are coming soon.

Early access
Starter
R299
per month · up to 5 users
  • Up to 5 active projects
  • Unlimited expenses
  • Progress claims & retention
  • Mobile expense capture
  • Order requests
  • Reports & Excel export
Request access
Coming soon
Professional
R799
per month · up to 15 users
  • Up to 20 active projects
  • Everything in Starter
  • BOQ import from Excel
  • Customisable dashboard
  • Audit trail & session log
  • File attachments on expenses
  • Priority support
Request access
Coming soon
Enterprise
R1,999
per month · unlimited users
  • Everything in Professional
  • Unlimited users & storage
  • Nursery module *
  • AI project insights *
  • Dedicated onboarding
  • Custom category setup
  • SLA support
  • Invoice billing available
  • 🚧 Wholesale nursery plant pricing Coming soon

More features coming soon.

Contact us

* AI project insights and Nursery management are available on the Enterprise plan only.

Early access

Join the waitlist

GreenTrack is currently available to a select group of landscaping businesses. Register your interest and we'll be in touch personally.

We respect your privacy. Your details are never shared or sold.

Be first to know when GreenTrack opens its doors.

GreenTrack is currently in early access. Leave your details and we'll reach out personally when we're ready to onboard your business.

Request early access → Get in touch
Early access is by invitation • We'll be in touch within 48 hours